Enterprise sync and share services

Ashton Mills

The advent of the cloud has created many new businesses opportunities as well as opportunities for business -- with connectivity to the internet, cloud allows a business to have its data accessible to employees and clients at all times, on any device, in any location.

Indeed, whether they like it or not, many employers will find cloud storage services are already being used by employees to share business data, and the in absence of a company mandated service or policy, are likely to use whatever products they use on a personal level. Which is inherently a security risk, as there's no guarantee of the security of the information being stored there, even if it's only temporary.

Which is one reason we've seen the rise of enterprise focused cloud storage and collaboration services. These promise not only increased security for your business data, but also provide tools to help employees work together with business data, both within the organisation and outside of it with clients. The juggling act is to use the cloud for increased productivity without sacrificing security by having your business assets 'out there' in the great depths of the often unsecured internet.

Many services will sell themselves not only on their collaborative and secure features, but also how they can modernise your current systems -- replacing, for example, local shared storage on the network or remote FTP servers. And these are valid points to consider: with the cost of maintaining and securing your data shifted to a cloud service, it's possible to save money doing this in-house, as long as you trust the service provider.

Another advantage is the ability to scale storage with demands. A locally hosted solution, aside from the need to be managed in terms of backup and reliability, will also ultimately have ceiling on available storage. Cloud solutions at the enterprise level will often (but not always) offer unlimited storage, and the responsibility for backup and security of that data is also moved to the provider. Again this can be a cost saving that can add up over time, but it also brings with it a new set of risks, from availability to security should the service be hacked -- and as we've seen time and again throughout the year with high-profile breaches, no service can is foolproof.

So be sure to investigate the advantages a cloud storage, sync and sharing can bring to your business before diving in. There is of course no free lunch, and security is always a trade off between accessibility, reliability, and cost.

To that end there are [i]lots[/i] of cloud storage services out there, so here's our take on some of the more popular and less well-known services that might pique your interest.

1. Box

2. Accellion kiteworks

3. Citrix Sharefile

4. Spideroak

5. ownCloud

Join the CSO newsletter!

Error: Please check your email address.

Tags StorageZonessecurity riskdropboxSpiderOakWindowsMacOS Xbusiness dataCitrix ShareFileOpentextEnex TestLabAccellion kiteworksEnterprise syncActive Directory/LDAPBoxdocumentumCSO AustraliaownCloud

More about 24/7AccellionDocumentumDropboxGood TechnologyGoogleLinuxMicrosoftMobileIronNASOpenTextTechnology

Show Comments

Featured Whitepapers

Editor's Recommendations

Solution Centres

Stories by Ashton Mills

Latest Videos

  • 150x50

    CSO Webinar: The Human Factor - Your people are your biggest security weakness

    ​Speakers: David Lacey, Researcher and former CISO Royal Mail David Turner - Global Risk Management Expert Mark Guntrip - Group Manager, Email Protection, Proofpoint

    Play Video

  • 150x50

    CSO Webinar: Current ransomware defences are failing – but machine learning can drive a more proactive solution

    Speakers • Ty Miller, Director, Threat Intelligence • Mark Gregory, Leader, Network Engineering Research Group, RMIT • Jeff Lanza, Retired FBI Agent (USA) • Andy Solterbeck, VP Asia Pacific, Cylance • David Braue, CSO MC/Moderator What to expect: ​Hear from industry experts on the local and global ransomware threat landscape. Explore a new approach to dealing with ransomware using machine-learning techniques and by thinking about the problem in a fundamentally different way. Apply techniques for gathering insight into ransomware behaviour and find out what elements must go into a truly effective ransomware defence. Get a first-hand look at how ransomware actually works in practice, and how machine-learning techniques can pick up on its activities long before your employees do.

    Play Video

  • 150x50

    CSO Webinar: Get real about metadata to avoid a false sense of security

    Speakers: • Anthony Caruana – CSO MC and moderator • Ian Farquhar, Worldwide Virtual Security Team Lead, Gigamon • John Lindsay, Former CTO, iiNet • Skeeve Stevens, Futurist, Future Sumo • David Vaile - Vice chair of APF, Co-Convenor of the Cyberspace Law And Policy Community, UNSW Law Faculty This webinar covers: - A 101 on metadata - what it is and how to use it - Insight into a typical attack, what happens and what we would find when looking into the metadata - How to collect metadata, use this to detect attacks and get greater insight into how you can use this to protect your organisation - Learn how much raw data and metadata to retain and how long for - Get a reality check on how you're using your metadata and if this is enough to secure your organisation

    Play Video

  • 150x50

    CSO Webinar: How banking trojans work and how you can stop them

    CSO Webinar: How banking trojans work and how you can stop them Featuring: • John Baird, Director of Global Technology Production, Deutsche Bank • Samantha Macleod, GM Cyber Security, ME Bank • Sherrod DeGrippo, Director of Emerging Threats, Proofpoint (USA)

    Play Video

  • 150x50

    IDG Live Webinar:The right collaboration strategy will help your business take flight

    Speakers - Mike Harris, Engineering Services Manager, Jetstar - Christopher Johnson, IT Director APAC, 20th Century Fox - Brent Maxwell, Director of Information Systems, THE ICONIC - IDG MC/Moderator Anthony Caruana

    Play Video

More videos

Blog Posts